FAQs

FAQs for Presenters

  1. What are the guidelines for the videos?

    The video must be under three minutes (but can be much shorter!) and be designed to effectively convey an intervention, innovation or research’s potential impact, promise and challenges. Videos can be prepared by a team or by an individual project member. The audio must be audible online.

    Videos should be created with as little technical language as possible so that it is accessible to a broad public audience, including funders, PIs, teachers, administrators, professional developers, industry and the public at large.

    It is strongly suggested that final movie files are kept under 400MB, as this will make it much easier to upload to the event website. Upon submission, videos will be reviewed to ensure they meet these criteria.

    See the Moviemaking Guide for additional suggestions and tips for making a video. 

  2. When does the video have to be submitted for this event?

    The website will be open for uploading videos from April 27th – May 4th. All submissions will include the video, completed presenter(s) bio information, and completed presentation information. Prior to the 27th, all registered presenters will receive an email with details about logging in to the website and submitting their videos. Submissions must all be completed by Monday, May 4th. 

  3. What is the schedule May 11-15?

    This is an online event that will be held May 11-15. Presenters, facilitators, and guests can visit the Showcase at any time of day to participate in discussions and voting.

    Day 1 of Event: May 11

    • Members of the public and all event participants begin commenting on presentations and placing Public Choice votes via Facebook, Twitter, and email for videos they find most compelling.
    • Facilitators representing all of the participating Resource Centers review presentations and submit queries and comments to presenters. 
    • Presenters reply to comments made to their presentations. They post additional comments on other presentations in the showcase and begin placing their votes for "Presenters' Choice."

    Day 2 – Day 4: May 12 – 14

    • Presenters continue replying to comments made by event participants and facilitators.
    • Event participants continue to comment and place "Public Choice" votes.
    • Presenters place votes for "Presenters' Choice" (if not complete).
    • Facilitators select videos that exemplify extraordinary creativity in the use of video to share innovative work to determine "Facilitators' Choice."
    • Facilitators must submit all voting rubrics by midnight EDT on May 14.

    Day 5: May 15 

    • Last day for presenters to submit their selections for Presenters’ Choice.
    • Public Choice voting and commenting closes at midnight EDT.

    May 18, 2015  

    • Public Choice, Presenters' Choice, and Facilitators' Choice announced and posted on event website as well as on those of the represented resource centers.
    • Commenting on presentations ends and discussions are archived. 
    • Archived event with videos and discussions are available for viewing.

     

  4. How can I interact with other presenters?

    Visit their presentations and post comments throughout the days of the event. Vote for your favorite video presentations to help determine "Public Choice" and share work with the public at large. Presenters will also select those presentations that show extraordinary creativity in the use of video to share innovative work to determine "Presenters' Choice." 

     

  5. How are Facilitators' Choice, Presenters' Choice, and Public Choice selected?

    During the event, facilitators from each resource center will select a few videos, which will recognize extraordinary creativity in the use of video to share innovative work to determine "Facilitators' Choice." In addition, presenters (all those who participated in creating a video) will have the opportunity to select their favorite videos to determine "Presenters' Choice." Finally, all public visitors to the event will be asked to vote for videos that they find most compelling. Those with the greatest number of public votes will receive "Public Choice."

    All presentations that are selected by facilitators, presenters, and by the public will be announced on May 18, 2015 and will be acknowledged on this event website at the end of the showcase. They will be broadly recognized throughout the NSF and STEM Ed communities as well.

  6. Who are the facilitators?

    In order to seed conversations, and to set a constructive, collaborative, creative tone throughout the days of the event, each resource center has recruited facilitators to participate in the live event. Facilitators will also vote for the presentations that they feel are most successful in using video to show the innovative work being done by the project. Their votes will determine "Facilitators' Choice" for this event. 

     

  7. How do people vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this, "Public Choice" will be given to the presentations that receive the most votes during the showcase event (May 11-15). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Public Choice button on a presentation page, there are 3 ways to vote: 

    1. "Share" the presentation on Facebook and "Like" the presentation on Facebook. Note that a 'share' counts twice as much as a 'like.' 
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count "1 share" within a 2 hour timespan. Also, this vote is equal to a Facebook 'share' and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter 'share.'

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by midnight EDT on Friday, May 15.

     

  8. What will happen to my presentation after the online event?

    The Videohall Showcase website will be archived and available for anyone to view once the event is over. Participants retain all copyright and equivalent rights, but, upon submission of materials, participants agree to license their submissions under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License (CC BY-NC-ND 3.0). 

  9. What will the public see?

    The public will see all of the presentations and they will be able to see and post comments to the general discussion, as well as vote in Public Choice. 

  10. Who should I contact if I have any questions or if I'm having technical trouble?
  11. How do I vote for Presenters' Choice?

    Click the Presenters' Choice button on any presentation page to place a vote for it. It will be listed as 1 of the 4 votes you have in total. You can 'Edit Your Votes' and deselect choices you have made and select different presentations at any time. Be sure to complete your selections by Friday, May 15, midnight EDT, to have your votes counted.

    You can vote for your own presentation. We hope that you will be sure to select 3 additional presentations and recognize the work of others, as well.

  12. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the 'cc' button in the bottom right to turn them on/off, as necessary.

FAQs for Facilitators

  1. Who should I contact if I'm having technical trouble?
  2. What is the schedule May 11-15?

    This is an online event that will be held May 11-15. Presenters, facilitators, and guests can visit the Showcase at any time of day to participate in discussions and voting.

    Day 1 of Event: May 11

    • Members of the public and all event participants begin commenting on presentations and placing Public Choice votes via Facebook, Twitter, and email for videos they find most compelling.
    • Facilitators representing all of the participating Resource Centers review presentations and submit queries and comments to presenters. 
    • Presenters reply to comments made to their presentations. They post additional comments on other presentations in the showcase and begin placing their votes for "Presenters' Choice."

    Day 2 – Day 4: May 12 – 14

    • Presenters continue replying to comments made by event participants and facilitators.
    • Event participants continue to comment and place "Public Choice" votes.
    • Presenters place votes for "Presenters' Choice" (if not complete).
    • Facilitators select videos that exemplify extraordinary creativity in the use of video to share innovative work to determine "Facilitators' Choice."
    • Facilitators must submit all voting rubrics by midnight EDT on May 14.

    Day 5: May 15 

    • Last day for presenters to submit their selections for Presenters’ Choice.
    • Public Choice voting and commenting closes at midnight EDT.

    May 18, 2015  

    • Public Choice, Presenters' Choice, and Facilitators' Choice announced and posted on event website as well as on those of the represented resource centers.
    • Commenting on presentations ends and discussions are archived. 
    • Archived event with videos and discussions are available for viewing.

     

  3. Where can I post questions, comments, or feedback to the presenters?

    You can post questions and feedback to presenters by posting comments to the discussion area on their presentation page. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions. Other participants in the event will be posting comments to these areas as well.

  4. How can I vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this, "Public Choice" will be given to the presentations that receive the most votes during the showcase event (May 11-15). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Public Choice button on a presentation page, there are 3 ways to vote: 

    1. "Share" the presentation on Facebook and "Like" the presentation on Facebook. Note that a 'share' counts twice as much as a 'like.' 
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count "1 share" within a 2 hour timespan. Also, this vote is equal to a Facebook 'share' and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter 'share.'

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by midnight EDT on Friday, May 15.

       

  5. How do I know which presenters are in my group?

    At the top of your screen in the black bar, you will see a shortcut to “My Presentations.” This link is present at the top of every page on the site when you are logged in.

  6. Can I communicate with the other facilitators?

    The emails of the facilitators in your group are available in your Control Panel and you should feel free to email each other as needed. You can also email the entire group by clicking “Email Group.”

  7. How do I keep track of my scores and see the scores of other facilitators?

    At the very top of every page in the black bar, you will see a link to the “Facilitator Control Panel.” The Control Panel provides a link to a summary of your scores so that you can keep track of the presentations that you have partially or fully completed. You will also see a link in the Control Panel to other faciltators’ scores within your group.

  8. Can I partially score a presentation and save what I have done?

    Yes. You can save what you have done as you go through the rubric so that you can leave and return, as necessary. To return to scoring rubrics that you have started, click “Facilitator Control Panel” in the top bar of any page.

    Once you have completed scoring a presentation and have entered scores for each item on the scoring rubric, be sure to click “save” and then "submit"  so that they can be tallied with the others. You must score all presentations within your group. If you only score some, none of your scores will be counted! These forms need to be completed by midnight EDT on Thursday, May 14.

  9. How do I make sure that I've completed all of the scoring in my group?

    From the Home page, you can navigate to the My Scores summary page. Here you will see which presentations you have completed and which you have yet to do. You must score all presentations within your group. If you only score some, none of your scores will be counted!

  10. When must the scoring be complete?

    The scoring must be complete by midnight EDT on Thursday, May 14.

  11. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the 'cc' button in the bottom right to turn them on/off, as necessary.

FAQs for Guests

  1. How can I participate in the event?

    Guests and interested members of the public are invited to browse the presentations and watch the videos provided by the presenters. You are encouraged to contribute to the discussion for each presentation by posting comments and questions. You can also vote for your favorite presentations to help determine the “Public Choice."

  2. How can I find presentations that are interesting to me?

    Click on “Presentations” (top right of the screen) to view all presentations. Use keywords to filter presentations and view those that are in your area of interest.

  3. How can I vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this, "Public Choice" will be given to the presentations that receive the most votes during the showcase event (May 11-15). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Public Choice button on a presentation page, there are 3 ways to vote: 

    1. "Share" the presentation on Facebook and "Like" the presentation on Facebook. Note that a 'share' counts twice as much as a 'like.' 
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count "1 share" within a 2 hour timespan. Also, this vote is equal to a Facebook 'share' and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter 'share.'

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by midnight EDT on Friday, May 15.

       

  4. Can I post questions, comments, or feedback to the presenters?

    Yes, all guests visiting the presentations can post questions and feedback to presenters by posting to the discussion area on their presentation page. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions.

  5. Can I contact a presenter to get more information?

    You can find contact information on each presentation page.

  6. Who can see the questions that are posted to the presenters?

    Anyone visiting these presenters’ pages can see the questions and replies that are posted to these discussions.

  7. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the 'cc' button in the bottom right to turn them on/off, as necessary.